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Routine Services
  • Operate the property efficiently and consistent with the board's overall plan
  • Assist the board in administering the governing documents
  • Confer fully and freely with the board in the performance of duties
  • Attend periodic association meetings (board of directors and annual)
  • Collect all dues and fees owed to the association by owners or others
  • Administer owner accounts
  • Reconcile non-zero year-end homeowner account balances with owners
  • Cause the Property to be maintained and repaired
  • Comply with written orders or requirements affecting the property of any federal, state, county, or municipal authority having jurisdiction over the property
  • Contract for necessary and other services required or desired by the association
  • Cause to be placed and kept in force all forms of insurance required by the governing documents or otherwise required by law, to adequately protect the interests of the association
  • Maintain records, books, and accounts consistent with accepted business practices
  • Assist the Association's auditor in preparing the year-end audit
  • Submit to the board a preliminary operating budget
  • Review applications for external improvements and forward them to the board or appropriate committee for action
  • Inspect the property on a periodic basis to ensure owner and resident compliance with maintenance and architectural standards as set forth in the governing documents
  • Prepare management reports as required


Association Management Services
  • Financial management, accounts, bookkeeping, payables, receivables, collections, reserves, investments
  • Vendor management
  • Meeting attendance
  • Covenants review and tracking
  • Budget preparation and tracking
  • Board of directors consulting services
  • Tax, real estate and government services


Non-Routine Services
  • Resale disclosure packets
  • Messenger service
  • Delinquency notices
  • Community mailings
  • Typing service
  • Participation in legal actions
  • Material reproduction
  • Additional accounting and bookkeeping services
  • Administering special assessments
  • Processing financial certification requests
  • Preparing or causing to be prepared all reports required by insurance companies in connection with a claim relating to the property
  • Administering special construction or capital repair projects
  • Developing or revising governing documents
  • Preparing association disclosure packets
  • Newsletter services
  • Preparing and conducting surveys


© 2007 Loudoun Management Associates